Notice of meeting
Company law

Meetings are convened by notice to the members. The notice must comply with the company's Articles of Association and the requirements of the Companies Act 1985. An annual general meeting requires 21 clear days' notice in writing and in the case of a meeting other than an annual general meeting or a meeting for the passing of a Special Resolution, 14 clear days' notice in writing is required by the company.

The definition of a 'clear day' means that the day upon which the notice is served and the day of the meeting cannot be counted.

Notice may be given in writing or electronically and must be sent to all members. It can be served personally or by post and if served by post is deemed to be served 48 hours after posting, Table A Article 115. It can also be served by e-mail or posting on a website. To shorten the notice period of a General Meeting the requirements of s369(1) must be met. An extraordinary general meeting may be validly held on short notice if a majority in number holding 95% of the shares in the Company agree. If necessary an elective resolution can be passed to reduce the figure of 95% but it cannot go below 90%.